Cityparents Events Privacy Notice

Welcome to the Cityparents Events Privacy Notice.

Cityparents is committed to protecting and respecting your privacy and this privacy notice provides information on how Cityparents collects and processes your personal data when you book to attend a Cityparents event.

It is important that you read this privacy notice together with our full Cityparents Privacy Statement which contains more detailed information about our data processing. If for any reason you are unable to access the Cityparents Privacy Statement through the link above, a copy can be made available to you on request to privacy@cityparents.co.uk.

The information we collect about you

  • We may collect, use, store and transfer different kinds of personal data about you as follows:
  • First name
  • Last name
  • Company name
  • Bank account and payment details (including credit or debit card number)
  • Billing address
  • Membership account details

How we collect your information

We may collect information from you in connection with attending one of our events, whenever you enter your personal information into our online booking form, or contact us via email or post in relation to any event.

How we will use your information

The information you provide will be used to process your booking. We will also use it to contact you to confirm your booking and potentially to undertake post-event evaluation. We may also contact you to provide you with information regarding future events (where you have consented to be contacted by us for this purpose).

Payment data

Any financial and transaction personal information, such as credit or debit card number, bank account information, and billing address information required in order to process any payment in connection with an event, will be processed securely and externally by our payment service provider, Sage Pay Europe Limited. All personal data you supply to Sage Pay shall be governed by Sage Pay’s data protection and privacy policy, which can be found here. We will share information with Sage Pay only to the extent necessary for the purposes of processing payments you make via our website.

Further details of how Cityparents process your personal data and the legal bases we rely upon to justify this processing can be found in the full Cityparents Privacy Statement.

Sharing your information with third parties who host Cityparents events

We share certain information with third party hosts of our events, including your first name, last name and company/firm name for the sole purpose of enabling the third party host to provide a registration list of event attendee names to their front desk security / reception desk, so names can be checked off as people enter their building. This use of your personal data is pursuant to the third party host’s legitimate interests in preventing unauthorised access to their premises and also our own legitimate interests in preventing unauthorised access to our event.

The details of each of our third party hosts are made clearly available on the “Events” booking section of our website (https://www.cityparents.co.uk/Events) before you register to attend an event, but if you have any queries or concerns in relation to the identity of the third party host or the information that we provide to them, then please contact us  via email at privacy@cityparents.co.uk or by letter to our postal address below.

Your contact details are not provided to the third party host unless this is expressly stated to you in advance, and as all registration lists are destroyed once no longer required, the third party host should have no way of contacting you after the event, unless you personally provide the third party host with your contact details whilst attending the event and consent to their contacting you in the future.

Retention of information

Personal information provided for the purposes of booking to attend one of our events will only be held  as long as necessary for the relevant activity. Please see our Records Retention Policy here for further details.

Your legal rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data including the right to receive a copy of the personal data we hold about you. For more information please refer to the Cityparents Privacy Statement .

Further details

If you are looking for more information on why we process your personal data including on data security, data retention and lawful processing bases, please access our full Cityparents Privacy Statement or contact us via email at privacy@cityparents.co.uk with any queries.

Owner and Data Controller:

Cityparents Limited, a registered company in England and Wales under company number 08284766, is the data controller for the purposes of the General Data Protection Regulations (GDPR), Data Protection Act 2018 and any subsequent UK legislation covering data protection.

Customer services: 

privacy@cityparents.co.uk

Postal address:

Cityparents Limited, 5 Queens Road, Broadstairs, Kent, CT10 1NU

This Notice was last updated in June 2018.

×

We use cookies to help give you the best experience on our website. You consent to our cookies if you continue to use our website. Please read our cookie policy to find out more.